Deputy Director

Title:                                                 Deputy Director

Reporting to:                                  Director

Salary:                                             35,000 – 45,000 (Depending on experience/funds available)

Location:                                         London, England

Deadline:                                        1 June 2015

Interviews:                                     Interviews from weeks commencing 8th of June                                                                                       2015, for start as soon as possible

Unique opportunity to lead a dynamic team in a human rights, peace building and conflict resolution organisation based in central London with joint responsibility for institutional development, all activities and fundraising.

Job Description

The Deputy Director works jointly with the Director to supervise all avenues of work. With the Director, the Board of Directors and the Head of Fundraising, the Deputy Director develops fundraising strategy and is responsible for overseeing all fundraising activities. S/he is responsible for organisational human resources/ personnel issues. S/he is primarily responsible for the institution’s internal development, including pro-active and reactive trouble-shooting. The Deputy Director also regularly recommends modifications to, and ensures compliance with, existing organisational policy and strategy.

The Deputy Director reports directly to the Director, concerning the management and growth of DPI’s work, as well as to the Board of Directors.

 Principle Responsibilities

 Staff Leadership
  •  Develop a culture that encourages creativity, innovation, accountability, efficiency and healthy debate.
  •  Conducting weekly staff meetings and ensuring effective distribution of project work
  • Develop action plans with each staff member, setting goals and indicators for evaluation
  • Encourage creative and innovative processes by supporting new ideas and working with staff to develop submissions to the board of Directors where applicable
  • Carrying out annual appraisals and regular salary reviews for staff members
  • Serve as mediator for staff disputes
  •  Working closely with Operations Officer to ensure smooth running of the office, in compliance with DPI office manual
  • Ensuring compliance with the statutory requirements of charity law, company law, health & safety law etc.
  • Attend regular Board meetings and make regular submissions to the Board of Directors on progress of work and requests on behalf of staff for policy direction/ adherence
  • Work with the Board of Directors on all HR issues where appropriate
  • Recruitment of staff
 Fundraising
  •  In consultation with the Board of Directors, the Director and the Head of Fundraising develop short and long term fundraising plan
  • Direct the implementation of fundraising activities to reach goals set out in fundraising plan, including writing proposals for future projects, developing legacy programme and other streams of funds
  • Represent DPI to current and potential donors where appropriate
  • Develop relationships with potential partners to open funding opportunities
  • Oversee compliance with all funding requirements and take joint responsibility for any discrepancies in compliance
  • Advise Fundraising Officer on new grant research tools, opportunities, applications and reporting back techniques
 Finance
  • Set budget priorities with Director
  • Oversee drafting of budget
  • Convene regular meetings with Finance Officer and Head of Fundraising to ensure compliance with funding requirements
  • Ensure planned activities are compliant with finance policies
  • Explain budget to funders and Board of Directors when necessary
  • Oversee day to day financial activity including payroll and banking
 Programme
  • Serve as resource/ guide for relevant staff in identifying the strategic and administrative objectives for broadening bases activities
  • Provide support and strategic direction for Programme staff
  • Identify and build partnerships with organisations and individuals who will assist in achieving our missions’ goals
  • Organisation and co-ordination of research projects relevant to issues in the project areas
  • Supervising, writing and editing of DPI publications
  • Working closely with staff members to disseminate information through a variety of media including website and social media
  • Organisation of programme of attendance at national and international conferences, representing DPI through oral and written presentations as appropriate
  • Establishment and maintenance of links with other NGOs, IGOs and government representatives
  • Develop closer links with other international and particularly London/ European based groups, especially those working with  on conflict resolution by co-hosting conferences, exchanging information and offering expertise where appropriate

Person Specification

Essential

  • Academic background relevant to the aims of DPI
  • Experience of working in human rights field, peace building and conflict resolution with experience of leading innovative programs
  • Significant experience managing programs and special events, including demonstrated ability to design programs, coordinate implementation, analyse findings and make recommendations, particularly in complex international settings or conflict affected countries
  • Demonstrable experience running the day-to-day operations of a UK Charity and carry out all the tasks listed in the above job description
  • Intimate knowledge of UK charity compliance regulations
  • Strong public speaking skills
  • Excellent team leadership and management skills, including the ability to motivate and cultivate a strong team
  • Experience with creating monitoring and evaluation strategies
  • Proven ability and track record in thinking strategically and innovatively and to plan, budget and implement those plans
  • Strong time management and organisational skills, ability to prioritise, pay attention to detail and attend to multiple assignments
  • The flexibility, creativity, judgment and humour needed to work effectively in cross cultural settings
  • Fluency in English
  • Familiarity with Microsoft Office applications (Word, Powerpoint, Excel), plus Outlook

Desirable

  • Proficiency in second language relevant to DPI’s work, such as Spanish, French and Turkish,
  • Willingness and an ability to travel in Turkey, the Middle East and globally, where required and often at short notice
  • Experience in trust and government fundraising in relation to human rights, peace building and conflict resolution
  • Familiarity with Salesforce applications
  • Training in interpersonal conflict resolution
  • Intimate knowledge of UK employment practice
  • Experience of working in the policy sector

APPLICATION PROCEDURE:

 Please send a CV outlining your relevant experience and a cover letter to Saraswathi Ramanan at sramanan@democraticprogress.org.