Careers

Project Officer

Contract Position: 2 Years with the possibility of extension/ becoming permanent post

Salary: Competitive, depending on experience

Reporting to: Programme Manager

Years of experience required: 2 years minimum

 Deadline: 31st of May 2017

To role includes DPI event coordination and execution, maintenance of accurate records and development of internal and external publications such as activity reports, conference proceedings, briefings and research papers, as required. Impeccable written and oral English grammar required.

Specific Tasks include but are not limited to:

Event management:

  • Draft, edit and ensure timely development, delivery and tracking of all necessary correspondence for DPI events (e.g prepare agenda, contact speakers etc)
  • Responsible for the write up of the event proceedings (Event publication) which requires taking detailed minutes during events, editing and finalisation to a high standard of the event discussions under Chatham House rules.
  • Carry out research related to projects and maintain adequate records.
  • Ensure adequate tracking of participants’ feedback in support of the programme monitoring and evaluation.
  • Explore and assess new initiatives to inform DPI programme development and fundraising.

Research and Publications:

  • Co-ordinate all Communications and visibility activities carried out in the frame of a project funded by the Instrument for Stability and Peace (European Commission);
  • Co-ordinate the writing, editing, layout and design of DPI Publications, including the quarterly newsletter, research papers, briefings and assessments.
  • Prepare visibility and briefing materials for key stakeholders
  • When necessary, carry out research related to project, including analysing and synthesising key findings.

 

Social Media:

  • Coordinate all website and social media updates
  • Produce regular press releases as required
  • Field media enquiries and other requests for information
  • Monitor other media coverage of relevant material and keep abreast of current events relevant to DPI’s work
  • Other tasks and responsibilities as necessary, depending on skills and qualifications

QUALIFICATIONS AND PERSONAL SPECIFICATION:

Essential:

  • Bachelor’s degree in a relevant discipline (Communications, Journalism, International Relations, Political Science, English etc)
  • Strong editing skills including spelling, grammar and fluency in English;
  • Experience in designing print publications, and relevant software such as Publisher, InDesign or similar.
  • Knowledge of new technologies for communications
  • Ability to take initiative and prioritize tasks, excellent time-management, problem-prevention, and problem solving skills;
  • Highly organised;
  • Excellent/proven research skills;
  • Capacity to work in a highly pressured environment while remaining calm;
  • Excellent interpersonal and communication skills;
  • Ability to work accurately with close attention to detail;
  • Ability to maintain confidentiality of sensitive information;
  • Willingness to travel if necessary for short periods of time;

Desirable:

  • Interest in human rights, conflict resolution or democracy building

 HOW TO APPLY:

Please send your CV and Cover letter (maximum 2 pages), including your salary expectation to:

Our Operations and HR Manager, Saraswathi Ramanan – sramanan@democraticprogress.org

Please note that only successful candidates will be contacted.

 

 

 

FINANCIAL OFFICER – PART TIME 

Salary: Competitive, depending on qualifications

Deadline: May 19th, 2017

DESCRIPTION:

The Finance Officer works closely with Finance Manager and Programme Manager, to maintaining to financial systems, and implement policies and procedures related to finance, financial planning and analysis.

The successful candidate will have knowledge and experience of the following financial management processes:

  • Financial and Management Accounting
    • Purchase invoice and expense claim processing
    • Grants and donations receivable processing
    • Allocation of expenses between nominal codes
    • Allocation of expenses between funds
    • Petty cash control
    • Monthly reconciliation of nominal ledger control accounts
    • Preparation and filing of VAT returns
    • Maintenance of Fixed Asset register
  • Cash Management
    • Process supplier and staff payments
    • Monthly bank reconciliations of all bank and petty cash accounts
  • Payroll Management
    • Processing monthly payroll in QuickBooks
    • Monthly reconciliation of all payroll related control accounts
    • Maintenance of all payroll records and supporting documentation
  • Budgeting, Reporting and Project Planning
    • Assisting with the preparation of the company budget
    • Submit timely funder’s claims and reports
    • Maintain the grants ledger including reconciliation to the nominal ledger and application of grant instalments
    • Prepare monthly and quarterly financial reports to donors as required
    • Prepare new and revised budgets according to grant agreements and guidelines
    • Ensure funding disbursement requests are done and grant procedures are followed in a timely manner
  • Audit
    • Ensure all the necessary financial information for organisational and project audits is prepared
    • Liaise with auditors as needed to ensure full transparency and accountability

 

Key Position Specifications:

The above scope of work represents the responsibility of the Finance Department and the Finance Manager.

Thus, according to need and priority, the Finance Officer will be asked to perform any of the above tasks in order to support the work of the Finance Manager. The Finance Officer will be assigned responsibilities on a regular basis by the Finance Manager, in accordance with organisational priorities. Specifically, it is expected that the financial accountability requirements for a number of donors, in particular a large project funded by the European Commission, will require additional support.

 

QUALIFICATION / EXPERIENCE

  • Professional accounting qualifications AAT and/or part qualified CIMA/ACA/ACCA (or qualified by experience)
  • 2 years’ experience in a financial / management accounting role, ideally NGOs
  • Experience with EU funding management
  • Good track record of providing strong financial support and accurate information
  • Strong practical experience of QuickBooks, Excel and other computerised accounting systems
  • Experience of SMEs and a small team is important

 

SKILLS

  • A good understanding of managing accounts and information needed to support forecasting and budgeting is important.
  • You will be confident, creative and self-assured.
  • You need to be an advanced user of Excel for reporting and forecasting
  • Familiarity with QuickBooks for financial and management accounting as well as payroll and PAYE matters
  • Ability to work independently, but as part of a small team, on different projects.
  • Computer literate in MS Office, with a particular focus on Excel, and email.
  • Ability to work well under pressure.
  • Ability to be administratively and secretarially self-sufficient

HOW TO APPLY:

Please send your CV and cover letter (maximum 2 pages) to:

Our Finance Manager, Dieu Ngyuen – dngyuen@democraticprogress.org

 


Personal Assistant – Researcher

Contract Position (2 Years with the possibility of extension/ becoming permanent post)

Salary: Competitive, depending on qualifications

Deadline: May 19th, 2017

The role includes the provision of administrative, logistical and research assistance to the Director. Responsibilities will include liaising with senior staff once decisions have been made on the logistical details in line with the Director’s needs and the organisational mandate; this will include: arranging meetings, travel, and accommodation; preparing speeches and presentations; maintaining the diary of the Director and maintaining organisation and confidentiality of information and materials. Impeccable written and oral English grammar required. 

Specific Tasks include but are not limited to:

  • Maintain Director’s diary and communicate to appropriate individuals and institutions
  • Prioritises all incoming events inquiries for Director and manages extensive travel schedule, visa applications and logistical support for Director and project participants, often within short time frames
  • Draft, edit, and prepare correspondence from Director’s office;
  • Respond to and coordinate responses to inquiries for Director by mail, e-mail and phone;
  • Screens & streamlines speaking requests and face-to-face meetings
  • Manages logistics and choreography of speaking engagements for Director
  • Update database and contact lists for Director’s office, including data entry, reports and tracking, fundraising efforts, organisational partners, and others;
  • Carry-out or direct ad hoc research as needed for Director including analysing and synthesizing key findings;
  • Prepare briefing papers and speeches as necessary;
  • Organise and maintain the department and files of the Director’s Office including registering and archiving materials
  • IT and technical assistance for phones, computers (desktop, laptop, I pad and I book) and any other equipment used by the Director
  • Ensure smooth organisational communication and at times makes changes in procedures to deal with variations in work load
  • Prepare for and take minutes at meetings.
  • Other tasks and responsibilities as necessary, depending on skills and qualifications

QUALIFICATIONS AND PERSONAL SPECIFICATION:

 Essential

  • Strong editing skills including spelling, grammar and fluency in English
  • Professional demeanour when giving and taking information in writing, in person, and over the phone
  • Capacity to work in a high pressured environment while remaining calm
  • Ability to take initiative and prioritise tasks, excellent time-management, problem-prevention, and problem solving skills
  • Ability to work accurately with close attention to detail
  • Ability to maintain confidentiality of sensitive information
  • Proficient with Microsoft Office software suite
  • Willingness to travel as necessary
  • Desire for learning & refining skills and knowledge base
  • Minimum of 2 years experience in an executive or personal assistant role
  • Graduate research skills

Highly Desirable

  • Demonstrated interest/ commitment to human rights and/or charity work

HOW TO APPLY:

Please send your CV and Cover letter (maximum 2 pages), including your salary expectation to:

Our Operations and HR Manager, Saraswathi Ramanan – sramanan@democraticprogress.org

Please note that only successful candidates will be contacted.